How we communicate

Communication is the oxygen of our spaceship. As a remote company, staying aligned, connected, and efficient depends on how we write, share, and react ✨

Here’s how we utilize our tools, along with some friendly reminders to ensure everything runs smoothly:

💬 Slack

Use it for:

• Urgent topics.

• Quick syncs.

• Real-time info.

• Anniversaries.

• Sharing knowledge.

• Team-wise news.

💡 Best practices

• Use threads to keep discussions focused.

• Set working hours in your profile.

• Add a status when away or unavailable.

• Schedule messages if others are outside working hours.

📋 Linear

Use it for:

• Task creation and tracking.

• Async updates.

• Project communication.

• Decision documentation.

• Weekly highlights.

• Schedule reporting.

💡 Best practices

• Check your inbox regularly.

• Act on pending items.

• Keep tasks updated to inform your team.

📧 Gmail

Use it for:

• HR requests.

• Document submissions.

• Formal communication.

• Contact with clients.

• Communication with providers.

• Coordination with partners.

💡 Best practices

• Check your inbox daily.

• Keep only actionable items in view.

• Schedule emails when sending outside work hours.

📆 Google Calendar

• Use it to organise your day and make your availability visible.

💡 Best practices

• Review your calendar daily.

• Don’t rely only on notifications.

• Keep it up to date.

• Set your working hours.

📢 Tips

• Prepare for meetings.

• Be on time 🕐

• Communicate clearly.

• Ask questions ❔

• Share progress proactively.

• Use Martian Coffee slots ☕

• Let others know your availability.

• Offer and ask for help.

• Celebrate wins 🚀

• Give constructive feedback.

• Recognise others' work 🙌