> For the complete documentation index, see [llms.txt](https://handbook.marsbased.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://handbook.marsbased.com/sections/howwecommunicate.md).

# How we communicate

Communication is the oxygen of our spaceship. As a remote company, staying aligned, connected, and efficient depends on how we write, share, and react ✨

Here’s how we utilize our tools, along with some friendly reminders to ensure everything runs smoothly:

## 💬 Slack

Use it for:

* Urgent topics.
* Quick syncs.
* Real-time info.
* Anniversaries.
* Sharing knowledge.
* Team-wise news.

**💡 Best practices**

* Use threads to keep discussions focused.
* Set working hours in your profile.
* Add a status when away or unavailable.
* Schedule messages if others are outside working hours.

## 📋 Linear

Use it for:

* Task creation and tracking.
* Async updates.
* Project communication.
* Decision documentation.
* Weekly highlights.
* Schedule reporting.

**💡 Best practices**

* Check your inbox regularly.
* Act on pending items.
* Keep tasks updated to inform your team.

## 📧 Gmail

Use it for:

* HR requests.
* Document submissions.
* Formal communication.
* Contact with clients.
* Communication with providers.
* Coordination with partners.

**💡 Best practices**

* Check your inbox daily.
* Keep only actionable items in view.
* Schedule emails when sending outside work hours.

## 📆 Google Calendar

* Use it to organise your day and make your availability visible.

**💡 Best practices**

* Review your calendar daily.
* Don’t rely only on notifications.
* Keep it up to date.
* Set your working hours.

## 📢 Tips

* Prepare for meetings.
* Be on time 🕐
* Communicate clearly.
* Ask questions ❔
* Share progress proactively.
* Use Martian Coffee slots ☕
* Let others know your availability.
* Offer and ask for help.
* Celebrate wins 🚀
* Give constructive feedback.
* Recognise others' work 🙌


---

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